Job Title: Litigation Legal Assistant- Trust & Probate
Office Location: San Diego
Department: Litigation
Reports To: Director of Administration
FLSA Status: Full-time/Non-exempt
Pay scale: $65,000 – $90,000
POSITION SUMMARY: Responsible for overseeing the day-to-day administrative support of the San Diego office. These responsibilities include, but are not limited to, creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordination meetings, managing attorney’s contract, and maintaining calendars. and assigned job duties. The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and team player with strong interpersonal skills.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES
- They should thrive in a fast-paced, evolving, litigation environment.
- They must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements.
- They exercise excellent judgment and decision-making skills.
- They can independently and effectively manage multiple priorities and time.
- Principal responsibilities include but are not limited to:
- all aspects of litigation support;
- preparing and filing documents in court;
- creating internal files;
- filing, photocopying, scanning; faxing; mailing correspondence;
- processing incoming and outgoing mail;
- document management and organization;
- drafting correspondence and legal forms;
- analyze legal documents for accuracy and completeness; strong proof-reader;
- greeting clients and other guests;
- processing e-Filings;
- maintaining attorneys’ general calendar;
- coordinating messengers and deliveries;
- assisting attorneys with trial preparations;
- and other clerical duties as they arise.
- The right candidate should be welcoming, confident, patient, and compassionate.
- Experience in litigation is required.
- Experience as a legal assistant or paralegal in the areas of probate, trust, estate, conservatorship litigation and administration is preferred.
- Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required.
- Knowledge of Smokeball is beneficial.
- Additional duties as assigned
SKILLS AND QUALIFICATIONS
- Ability to work in a fast-paced, highly demanding work environment.
- Highly motivated to provide excellent customer service and have a proactive approach.
- Excellent verbal and written communication skills.
- Strong computer skills, including Microsoft Office Suite.
- Well-developed interpersonal skills.
- Ability to build and maintain cohesive working relationships among colleagues.
- Understanding of Matters, Litigation is a plus
- Excellent planning and organizational skills.
EDUCATION AND EXPERIENCE
- Bachelor’s degree preferred or equivalent work experience.
- At least three to five years of previous law firm experience is preferred
PHYSICAL DEMANDS OF POSITION
- Work is performed in a professional office environment and requires the following during the workday:
- Must be able to remain in a stationary position for long periods of time (working at a computer)
- Repetitive movement (i.e. heavy computer/keyboard use).
- Individual will interact regularly with others verbally, in-person, and via written communication.
- May require occasional light lifting (files, copy paper, etc.).
In addition to the essential functions outlined above: - Individual in this position will provide additional assistance and support as directed by their supervisor.
- Job may require occasional travel to the Firm’s other offices and for external events
- This job description is subject to change at any time.
In addition to the essential functions outlined above:
- Individual in this position will provide additional assistance and support as directed by their supervisor.
- Job may require occasional travel to the Firm’s other offices and for external events
- This job description is subject to change at any time.
WHAT’S IN IT FOR YOU
- Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including:
- Company paid retirement contributions
- Paid Medical, Dental and Vision Coverage
- Paid Basic life insurance and Short-Term Disability
- Paid Time Off, including sick and vacation time
- Paid Maternity and Paternity Leave
- Paid Parking
- Discretionary, performance-based bonuses
- A Sustainable and Fulfilling Career: Every team member plays an integral role in ensuring our clients’ successes, and we value people whose diligent contributions make a difference and allow us all to have meaningful, challenging, and satisfying careers that make a difference in the lives of our team, clients and communities.
- Opportunity for Career Advancement: We believe in and support our team members’ desire to grow, improve and advance, and when that growth involves new learning opportunities that facilitate new responsibilities we champion and support their growth, achievement and advancement.
- A Supportive, Collaborative Team Environment: Routinely, but at least monthly, we recognize and celebrate team member accomplishments at every level of the firm. We also welcome and reward team member contributions to improving the RMO “way” through our RMOInnovates program. Regular individual and firm-wide check-ins and best practice reviews help keep us all stronger together and aware of where we stand and where we can grow.
- Work/Life Balance: Legal work is hard but rewarding, and while like any business we have production goals and sometimes have to work harder than we might plan for, firm leadership’s experience in “big law” shaped where we set productivity requirements to allow us to “work to live” not “live to work.” While we work diligently, we encourage and support our team members’ lives and commitments outside of work.
RMO is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable law. We are committed to providing reasonable accommodation for qualified individuals with disabilities and for sincerely held religious beliefs, in accordance with applicable law.